Send Quotation Email Sample – Creating a compelling quotation email is essential for businesses looking to communicate their value effectively. Key entities involved in this process include the sender, who represents the company; the recipient, who is interested in the offered services or products; the quotation itself, which Artikels pricing and terms; and the follow-up actions that can lead to successful negotiations. Each element plays a vital role in ensuring clarity and fostering a positive relationship between both parties.
Best Structure for Send Quotation Email Sample
When crafting a quotation email, it’s crucial to structure it in a way that is both clear and engaging. Here’s how to do it:
1. Subject Line
Start with a concise and informative subject line that captures the recipient’s attention. Examples include:
- “Your Quotation Request – [Your Company Name]”
- “Quotation for [Service/Product] – [Your Company Name]”
2. Greeting
Use a friendly yet professional greeting. Personalize it if possible:
- “Dear [Recipient’s Name],”
- “Hello [Recipient’s Name],”
3. Introduction
Briefly thank the recipient for their interest and mention the purpose of the email:
“Thank you for reaching out to us regarding your request for a quotation. We’re excited to provide you with the details.”
4. Body of the Email
Clearly Artikel the quotation, including:
- A brief description of the service or product
- Pricing details
- Terms and conditions
Use bullet points for clarity. You might also include a table for complex pricing structures.
5. Call to Action
Encourage the recipient to take the next step, such as reaching out for clarification or accepting the quotation:
“Please feel free to contact us should you have any questions or if you’d like to proceed.”
6. Closing: Send Quotation Email Sample
End with a professional closing statement:
- “Best regards,”
- “Sincerely,”
7. Signature
Include your name, position, company name, and contact information.
Seven Sample Examples of Send Quotation Email Sample
Quotation for Web Development Services
Dear [Recipient’s Name],
Thank you for your inquiry about our web development services. We are pleased to provide you with the following quotation:
- Service: Custom Website Development
- Price: $5,000
- Timeline: 6 weeks
Please let us know if you have any questions or would like to proceed. Best regards, [Your Name], [Your Position], [Your Company], [Contact Info]
Quotation for Office Supplies, Send Quotation Email Sample
Hi [Recipient’s Name],
Thank you for requesting a quote for office supplies. Here are the details:
- Items: Printer Paper, Pens, Notebooks
- Total Price: $300
- Delivery Date: Within 5 business days
Let us know how you’d like to proceed! Sincerely, [Your Name], [Your Position], [Your Company], [Contact Info]
Quotation for Marketing Services
Dear [Recipient’s Name],
We appreciate your interest in our marketing services. Here’s the quotation:
- Service: Digital Marketing Package
- Price: $2,500 per month
- Contract Duration: 6 months
Feel free to reach out with any questions. Best regards, [Your Name], [Your Position], [Your Company], [Contact Info]
Quotation for Catering Services
Hello [Recipient’s Name],
Thank you for considering our catering services. Below is the quotation:
- Event Type: Wedding Reception
- Cost per Head: $50
- Number of Guests: 100
We look forward to your response! Sincerely, [Your Name], [Your Position], [Your Company], [Contact Info]
Quotation for Cleaning Services
Dear [Recipient’s Name],
We’re excited to provide a quote for your cleaning needs:
- Service: Weekly Office Cleaning
- Price: $150 per week
- Contract Length: 12 months
Please contact us if you have any questions. Best regards, [Your Name], [Your Position], [Your Company], [Contact Info]
Quotation for Graphic Design Services
Hi [Recipient’s Name],
Thank you for your interest in our graphic design services. Here’s the quote:
- Service: Logo Design
- Price: $750
- Delivery Time: 2 weeks
Let us know if you’d like to proceed! Sincerely, [Your Name], [Your Position], [Your Company], [Contact Info]
Quotation for Software Development
Dear [Recipient’s Name],
We appreciate your inquiry about our software development services. Here’s the quotation:
- Project: Mobile Application Development
- Price: $15,000
- Estimated Completion: 3 months
We’re here for any questions you may have. Best regards, [Your Name], [Your Position], [Your Company], [Contact Info]
Key Questions and Answers
What is the purpose of a quotation email?
A quotation email serves to Artikel the pricing, terms, and details of a service or product in response to a potential client’s request. It aims to provide clarity and facilitate decision-making.
How should I format a quotation email?
A quotation email should be formatted with a clear subject line, personalized greeting, concise introduction, detailed body with pricing and terms, a call to action, a professional closing, and a signature with contact information.
What details should be included in a quotation?
A comprehensive quotation should include a description of the service or product, pricing information, any applicable terms and conditions, and the timeline for delivery or service completion.
How can I follow up after sending a quotation email?
Following up can be done by sending a polite email or making a phone call a few days after sending the quotation. It’s essential to express your willingness to answer any questions and encourage the recipient to share their thoughts.
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