Polite Follow Up Email Sample For Job Application – Job seekers often find themselves in a waiting game after submitting their applications. A polite follow-up email can be a key tool in this process. This email not only reaffirms the applicant’s interest but also keeps communication lines open with hiring managers. Crafting a polite follow-up email involves understanding the timing of your message, the tone to use, and the essential components to include. A well-structured follow-up can enhance your chances of receiving a response and standing out in a competitive job market.
In-Depth Explanation of Best Structure for Polite Follow Up Email Sample For Job Application
When writing a polite follow-up email, a clear structure is essential. Here’s how to organize your message effectively:
1. Subject Line
Your subject line should be clear and to the point. Consider using something like:
- “Follow-Up on Job Application – [Your Name]”
- “Application for [Position Name] – Follow Up”
2. Greeting
Begin with a polite greeting. If you know the name of the hiring manager, use it. For example:
- “Dear [Hiring Manager’s Name],” or
- “Hello [Hiring Manager’s Name],”
3. Express Gratitude
Thank the recipient for considering your application. A simple acknowledgment goes a long way:
- “Thank you for the opportunity to apply for the [Position Name].”
4. State Your Purpose: Polite Follow Up Email Sample For Job Application
Clearly state why you are writing. Mention the position you applied for and the date of your application:
- “I am writing to inquire about the status of my application for the [Position Name] submitted on [Date].”
5. Reaffirm Interest
Reiterate your enthusiasm for the role and the company:
- “I am very excited about the possibility of joining your team and contributing to [Company Name].”
6. Closing
Wrap up your email politely, inviting a response:
- “I look forward to hearing from you soon.”
- “Thank you for your time and consideration.”
7. Signature
End with a professional closing and your contact information:
- “Best regards,”
- [Your Name]
- [Your Phone Number]
Seven Sample Examples of Polite Follow Up Email Sample For Job Application
Follow-Up After Application Submission
Dear [Hiring Manager’s Name],
Thank you for the opportunity to apply for the [Position Name] at [Company Name]. I submitted my application on [Date] and wanted to follow up to see if there have been any updates regarding the hiring process. I am very excited about the possibility of contributing to your team. I look forward to hearing from you soon.
Best regards,
[Your Name]
[Your Phone Number]
Follow-Up After Interview
Hi [Hiring Manager’s Name],
I hope this message finds you well. I wanted to take a moment to thank you for the interview opportunity for the [Position Name] on [Date]. I am eager to learn about any updates regarding my application status. Thank you for considering my application. I look forward to your response.
Best,
[Your Name]
[Your Phone Number]
Follow-Up After a Job Fair
Hello [Hiring Manager’s Name],
It was a pleasure meeting you at the [Job Fair Name] on [Date]. I wanted to express my gratitude for discussing the [Position Name] with me and to follow up on my application. I am very interested in the opportunity and look forward to your feedback.
Sincerely,
[Your Name]
[Your Phone Number]
Follow-Up After No Response, Polite Follow Up Email Sample For Job Application
Dear [Hiring Manager’s Name],
I hope you are doing well. I wanted to follow up regarding my application for the [Position Name] submitted on [Date]. I understand that you may be busy, but I am very keen on this opportunity and would love to know if there are any updates.
Thank you for your time!
Best regards,
[Your Name]
[Your Phone Number]
Follow-Up for a Referral
Hello [Hiring Manager’s Name],
I hope you are well. I was referred to you by [Referrer’s Name], who mentioned that you are looking for candidates for the [Position Name]. I submitted my application on [Date] and wanted to check in to see if there are any updates. I am excited about joining [Company Name] and contributing to your team.
Thank you for your consideration.
Best,
[Your Name]
[Your Phone Number]
Follow-Up for a Remote Position
Hi [Hiring Manager’s Name],
I hope this email finds you well. I wanted to follow up on my application for the remote [Position Name] I submitted on [Date]. I am very enthusiastic about the opportunity to work with [Company Name] and would love to hear any updates regarding my application status.
Looking forward to your response!
Sincerely,
[Your Name]
[Your Phone Number]
Follow-Up After a Networking Event
Dear [Hiring Manager’s Name],
I hope you are doing great! It was wonderful to connect with you at [Event Name] on [Date]. I wanted to follow up regarding my application for the [Position Name]. I am very interested in the opportunity and would appreciate any updates.
Thank you for your time!
Best regards,
[Your Name]
[Your Phone Number]
Key Questions and Answers
Why is it important to send a follow-up email after a job application?
A follow-up email is significant because it demonstrates your continued interest in the position. It keeps the communication open with the hiring manager and shows your proactive approach. This can help you stand out among other candidates who may not follow up.
When is the best time to send a follow-up email?
The optimal time to send a follow-up email is typically one to two weeks after submitting your application or after an interview. This gives hiring managers enough time to review applications while still keeping you fresh in their minds.
What tone should be used in a follow-up email?
The tone of a follow-up email should be polite, professional, yet friendly. It’s important to strike a balance between showing enthusiasm and maintaining professionalism. Avoid overly casual language, but make sure your personality shines through.
What should I include in a follow-up email?
In a follow-up email, you should include a brief greeting, express gratitude for the opportunity, state the purpose of your email, reaffirm your interest in the position, and invite a response. Ending with a professional closing is also crucial.
Thank you for taking the time to read through this guide on polite follow-up emails for job applications. I hope you found it helpful and informative. Feel free to visit again for more tips and insights. Good luck with your job search!
