Attached Quotation Email Sample – When sending an attached quotation via email, the main entities to consider are the recipient, the quotation document, the subject line, and the body of the email. Each of these plays a crucial role in ensuring effective communication. A clear subject line captures attention, while a concise body provides context. Simultaneously, attaching a well-formatted quotation document reinforces professionalism and clarity. Together, these elements contribute to a seamless exchange of important information.
In-Depth Explanation of Best Structure for Attached Quotation Email Sample
Crafting an effective attached quotation email involves several key components. Here’s how to structure it for clarity and professionalism:
Subject Line
Your subject line should be direct and informative. Aim for something like:
- “Quotation for [Project/Service Name]”
- “Attached Quotation: [Your Company Name]”
Email Body
The body of your email should follow a straightforward format:
- Greeting: Start with a polite greeting, addressing the recipient by name.
- Introduction: Briefly introduce the purpose of the email. Mention the attached quotation and its relevance.
- Details: Provide any necessary context or additional information that could help the recipient understand the quotation better.
- Call to Action: Encourage the recipient to contact you with any questions or to discuss further.
- Closing: End with a courteous closing statement and your name, along with your contact information if needed.
Attachment
Ensure that the quotation document is well-organized and clearly labeled. Use a professional format, such as PDF, to maintain the document’s formatting regardless of the platform used by the recipient.
Follow-Up
Consider scheduling a follow-up email a few days after sending the quotation to check in and see if the recipient has any questions.
Seven Sample Examples of Attached Quotation Email Sample
Quotation for Office Supplies
Dear [Recipient’s Name],
Attached is the quotation for the office supplies you requested. Please review it at your convenience, and feel free to reach out if you have any questions.
Best regards,
[Your Name]
Quotation for Website Development
Hi [Recipient’s Name],
I am pleased to attach the quotation for the website development project we discussed. Let me know if you need any modifications or further information.
Cheers,
[Your Name]
Quotation for Catering Services
Hello [Recipient’s Name],
Attached is the quotation for the catering services for your upcoming event. Please review it and reach out if you have any questions.
Warm regards,
[Your Name]
Quotation for Marketing Services
Dear [Recipient’s Name],
I’m attaching the quotation for the marketing services we discussed. I look forward to your feedback on this proposal.
Sincerely,
[Your Name]
Quotation for IT Support, Attached Quotation Email Sample
Hi [Recipient’s Name],
Please find attached the quotation for IT support services as per your request. Let me know if you would like to discuss any aspects further.
Best,
[Your Name]
Quotation for Training Services
Hello [Recipient’s Name],
Attached is the quotation for the training services we talked about. Don’t hesitate to reach out if you have any questions or need adjustments.
Best wishes,
[Your Name]
Quotation for Construction Project
Dear [Recipient’s Name],
I’ve attached the quotation for the construction project we discussed. Please take a look and let me know your thoughts.
Kind regards,
[Your Name]
Key Questions and Answers
What is the purpose of an attached quotation email?
An attached quotation email serves to formally present pricing and service details to a potential client. It provides clarity on costs and terms, facilitating informed decision-making.
How should the quotation document be formatted?
The quotation document should be professionally formatted, ideally in PDF format, to ensure that it retains its layout. It should clearly list services, pricing, and any terms and conditions.
What should be included in the email body?: Attached Quotation Email Sample
The email body should include a greeting, a brief introduction to the attached quotation, relevant details, a call to action, and a courteous closing. This structure helps maintain professionalism and clarity.
When should a follow-up be conducted?
A follow-up should generally occur a few days after sending the quotation. This allows the recipient time to review while showing your continued interest in their needs.
Thanks for taking the time to read about attached quotation emails! If you have any questions or need further information, feel free to reach out. Hope to see you back here soon!
